Graduating Paper

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Please note: In Indonesian, "skripsi" is the graduating paper written during the bachelor degree ("S1") program and "thesis" is the graduating paper written during a masters degree ("S2") program. However, in English, the word "thesis" is used for any sort of paper written at any time. Since most students in FK UGM simply refer to their graduating paper as "skripsi", in this article, that's the word (or "paper") that will be used rather than "thesis" or "graduating paper".

The Skripsi[edit]

The skrpsi is your final project and you must complete it and present it before you can graduate. Block B6 - Research is a block that is dedicated to teaching students how to actually do research and analysis for your skripsi. In fact, you need a minimum B/C grade in this block to be eligible to do the skripsi. You can start your skripsi whenever you like and must complete it a month or two before your yudisium date. It is recommended for students to finish their skripsi within their third year, instead of waiting for their fourth year to do it, as most students tend to underestimate rather than overestimate how long it will take to do. A skripsi takes anywhere from several weeks to several months of work to complete.

Finding a Skripsi Doctor[edit]

The first step to doing your skripsi is finding a skripsi doctor (aka "research supervisor"). Look for doctors that are easy to communicate with and doctors that aren't too busy. Chances are, at this point in your medical career, you don't have any specific interests on the subject matter of the research topic. So, it is more important to find a suitable skripsi doctor rather than prioritize the skripsi topic itself. Once you've found a doctor, ask them to suggest a research topic for you to do.

The easiest way to find a skripsi doctor is to approach them after a lecture, tutorial, or lab. Ask them, "excuse me doctor, I need a research topic for my skripsi. Do you have any available?" If the doctor replies with a yes, arrange a convenient time to meet the doctor (usually in their office). The meeting may last up to an hour during which the doctor will offer one or more research topics that they're working on and need help with.

Your skripsi doctor may appoint additional doctors for you to consult while working on your skripsi. These doctors will be present during your presentations later.

Once you have decided on a research topic, fill out the form to register your skripsi topic with the administration office in Grha Wiyata.

Proposal[edit]

The first document that you must write is the proposal. Later, the proposal is modified and expanded to become the actual thesis document itself. The proposal basically tells what your research is going to be about and why you want to do it, along with in-depth definitions of the topics you want to cover including previous research that has been done related to it. The proposal is usually composed of three chapters: Introduction, Literature Review, and Research Method. Each of these chapters has various sub-sections. Look at a sample thesis to see each of those sub-sections and what sort of information is contained within them.

Seminars[edit]

Seminars are three meetings with your research supervisors, usually scheduled by students to be held in Grha Wiyata, where you give a PowerPoint presentation.

For each seminar:

  • The process for holding a seminar starts with asking your research doctors when they're available. They may say something like, "next Monday at 8 am". Ensure they're all available for that date and time. Then, head to the office in Grha Wiyata for registration and reservation of a room for your seminar. Paperwork will be given to you. These are essentially official invitation letters for your research doctors. Have these signed and returned to the office.
  • A day or two before your seminar, do a rehearsal (a practice dry-run) in the same room you are scheduled to present, to make sure your laptop, projector, and PowerPoint all work as they're supposed to. If you like, you can give a presentation to your peers and get some feedback from them before the actual presentation.
  • Print copies of your paper for each doctor. Place these copies in the meeting room before the doctor's arrive.
  • It is customary to purchase snack-boxes for your doctors. Often, the doctors will not eat during the meeting and simply take the snack boxes with them. Nevertheless, purchase these beforehand and place them, one for each doctor, along with copies of your paper, on the table. Often students buy medium-sized snack-boxes that include around five different types of snacks inside, such as Indonesian desserts, buns, cakes, macaroons, etc. It is not unusual to have (non-dessert/entrĂ©e) lunch-food in a snack-box, such as Padang dishes from RM Sederhana. Finally, make sure to purchase bottles of water for your doctors as well. Place one bottle each next to the snack-boxes and copies of your paper.
  • Dress in a formal white top and black bottoms with black shoes. A black tie is also recommended.
  • Your friends/peers may attend your seminar but their names have to be listed in the paperwork. So, decide and plan this early.
  • Think about investing in a hand-held PowerPoint remote (also called "Wireless USB PowerPoint presenter"). There are also apps available for your phone to act as a PowerPoint remote. Whatever route you take, make sure to test it completely before the actual seminar.

Seminar Proposal[edit]

("The Proposal Seminar")

Once you've finished your proposal, develop a PowerPoint of about 20 slides highlighting the important points of your research. The seminar proposal is the first official presentation. It is not graded, however it's a great opportunity to get feedback from the doctors.

The presentation should be an overview that explains your research as if the audience is hearing about it for the first time.

Expect questions at the end of your presentation. The most common questions are about the type of research model (e.g. cohort, case series, etc.) that you have selected, the sample size, epidemiology from existing research, inclusion/exclusion factors, and further questions about the method.

You may need to see your research doctor many times before holding your Seminar Proposal. So, there is no need to rush into a Seminar Proposal unless you know you're ready for it. It is normal to print copies of your work-in-progress proposal document and take it to see your research supervisor to get advice and feedback, long before the Seminar Proposal.

Seminar Hasil[edit]

("The Results Seminar")

After the Seminar Proposal, you will complete the rest of your paper (i.e. Results, Conclusion, Discussion, etc.) and also make corrections as a result of the feedback received in the Seminar Proposal. Create a new PowerPoint presentation or modify and expand on the one from the Seminar Proposal. Don't worry about repeating yourself. It is normal to be repetitive from seminar to seminar.

The Seminar Hasil (similarly to the Seminar Proposal) is not for marks. However, you should treat the Seminar Hasil as if it was your Pendadaran. In fact, the ideal Seminar Hasil should be 100% exactly like your Pendadaran. The goal of the Seminar Hasil is to receive feedback and do corrections before the Pendadaran. Feel free to ask the doctors direct questions as well, such as, "doc, is my conclusion long enough?", "should this be in the conclusion or the discussion?", "is the formatting correct here?", "do I need to mention the p-value here?", "does this table look good?", etc.

Pendadaran[edit]

("Final Research Presentation")

The Pendadaran is graded, however if the research doctors are not happy, they will simply refuse to grade it and ask you to make corrections and then reschedule your Pendadaran for another day. This will surely have a negative impact on your grade. So, ensure that you go into a Pendadaran fully prepared with all corrections made, a very good PowerPoint, and good knowledge of your research.

During your Pendadaran, you will find yourself repeating everything that you said during the Seminar Hasil, but that is normal. Just pretend it is the first time you're delivering your presentation.

After your presentation, you will be asked many questions by each of the doctors. They will also scrutinize your paper. Do not be surprised if they complain about an extra space or a comma, or if they take out a ruler to measure the margins.

Finally, after the questions have been asked and answered, you will be asked to leave the room for a few minutes while the doctors discuss. You'll be called back in and told either that your Pendadaran was not good (e.g. if it had too many errors or felt incomplete) and that you have to reschedule, or that you have passed. If you have passed, you will be given a percentage grade. This is an average of the percentage grades given by each doctor individually. You can calculate your letter grade immediately since 100% of the skripsi grade is composed of the Pendadaran percentage grade.

Photo with research supervisor

The doctors will give you the assessment sheet (or take it themselves) for submission to the office. Once this assessment sheet is submitted, your grade will be entered, and that completes one of the requirements for yudisium.

It is customary to thank your research supervisors and take a photograph with them in front of the "Faculty of Medicine" sign. It is also customary for your friends and peers to bring bouquets of flowers and other small tokens of congratulations for you, and take pictures together.

Submission[edit]

  1. After presenting your skrpsi (pendadaran), you are required to officially submit it to the UGM central library and the library of the Faculty of Medicine. Without submitting, you will not be able to register for graduation.
  2. Take your skripsi document (a word document) on a USB stick to Wara Computer shop.
  3. They will know how to format it to the UGM requirements by creating a series of PDF files. They will burn these PDF files onto a labeled CD. Ask the staff there to also copy the formatted PDF files onto your USB stick (since many computers do not have CD drives any more).
  4. Take the CD to the Faculty of Medicine Library. Upon entering the library, turn right and walk towards the stairs. Enter the room on your left just before the stairs and walk all the way in. Tell the person working there that you would like to submit your skripsi and get the "surat bebas" (a letter of clearance stating that you have successfully submitted your skripsi) for yudisium.
  5. Expect to pay Rp. 10,000 for "administration costs".
  6. You will be given a "surat bebas". Do not lose this paper.
  7. To submit to the central library, log-in to Unggah Mandiri UGM. Follow the instructions and upload the formatted PDF files from your USB stick. Print the receipt (surat bebas).
  8. See: Graduation.

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